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Planning Commission Minutes
Colby-Thomas County Metropolitan
Area Planning Commission

October 11, 2018


The Colby-Thomas County Metropolitan Area Planning Commission of the City of Colby, Kansas, met in regular session on Thursday, October 11, 2018, at 9:30 A.M. in the Council Chambers.  Vice-Chairman Paul Bailey called the meeting to order.


ATTENDANCE:

PRESENT: Members Paul Bailey, Sue Evans, Doug Lewis, Rob Stithem, Jim Malcolm, W.G. Romine.

ABSENT: Charles Schwanke, Shelby Barnett, Mark Miller.

ALSO PRESENT:  Tyson McGreer, City Manager; Joni Ketchum, City Clerk; Sean Hankin, Building Official; Gary Adrian, Mayor; Vernon Hurd, Thomas County Economic Development Alliance; Bruce Flipse, Dave Voss, Todd Voss, Jim Deibert, Brad Flipse.
 

APPROVAL OF AUGUST 16, 2018 REGULAR MEETING MINUTES:

MOTION BY Doug Lewis, seconded by W.G. Romine to approve the minutes of the August 16, 2018 regular meeting. VOTING AYES: Paul Bailey, Rod Williams, Sue Evans, Doug Lewis, Rob Stithem, Jim Malcolm, W.G. Romine. NOES: None. ABSENT: Charles Schwanke, Shelby Barnett, Mark Miller. Vice-Chairman Bailey declared the motion carried.


OLD BUSINESS:

None.

NEW BUSINESS:

A. DISCUSSION/ACTION – REVIEW SPECIAL USE PERMIT APPLICATION RECEIVED FROM OVERTIME LLC FOR PROPERTY LOCATED AT 465 N. SHERMAN AVE. FOR THE PURPOSE OF A TRAVEL CAMP FOR RECREATIONAL VEHICLES OF A NON-PERMANENT NATURE. SET PUBLIC HEARING FOR 9:30 A.M. COUNCIL CHAMBERS 585 N. FRANKLIN AVE.- Bruce Flipse is requesting a Special Use Permit for his property located at 465 N. Sherman that has been a trailer park for several years. The purpose is for a travel camp for recreational vehicles on a temporary basis. He added that there is a dire need for this in Colby right now since there is a shortage of housing for additional workers that have come to town. Mr. Flipse said there are three spots located on the property and a trailer is currently using one of those spots. He would like to see RV’s in the other two camping sites. Doug mentioned that Friendly Acres has allowed this on a temporary basis in the past and he doesn’t have a problem with the request. The commission members all agreed that this is a big need for our community. MOTION BY W.G. Romine, seconded by Doug Lewis to set the Public Hearing on November 15, 2018 at 9:30 A.M. for the request for a Special Use Permit for Overtime LLC located at 465 N. Sherman for the purpose of a travel camp for recreational vehicles on a temporary basis. VOTING AYES: Paul Bailey, Sue Evans, Doug Lewis, Rob Stithem, Jim Malcolm, W.G. Romine. NOES: None. ABSENT: Charles Schwanke, Shelby Barnett, Mark Miller. Vice-Chairman Bailey declared the motion carried.  

B. DISCUSSION/ACTION – REVIEW SPECIAL USE PERMIT APPLICATION RECEIVED FROM JIM DEIBERT FOR PROPERTY LOCATED AT 675 HILL ST. FOR THE PURPOSE OF A TRAVEL CAMP FOR RECREATIONAL VEHICLES OF A NON-PERMANENT NATURE. SET PUBLIC HEARING FOR 9:35 A.M. COUNCIL CHAMBERS 585 N. FRANKLIN AVE.- Jim Deibert is requesting a Special Use Permit to put in a travel camp on his property located at 675 E. Hill Street for recreational vehicles on a temporary basis. He told the commission members that there will be eight sites for trailers/RV’s. Mr. Deibert added that this is a dire need right now with additional workers in town and for harvesters coming in to town next year. Tyson said there is water lines and sewer lines already in the area so connecting to those would not be a problem. MOTION BY Rob Stithem, seconded by Jim Malcolm to set a Public Hearing on November 15, 2018 at 9:35 A.M. for the request for a Special Use Permit for Jim Deibert to build a travel camp on his property at 675 E. Hill Street for the purpose of additional lodging for trailers/RV’s on a temporary basis. VOTING AYES: Paul Bailey, Sue Evans, Doug Lewis, Rob Stithem, Jim Malcolm, W.G. Romine. NOES: None. ABSENT: Charles Schwanke, Shelby Barnett, Mark Miller. Vice-Chairman Bailey declared the motion carried.

C. DISCUSSION/RECOMMENDATION – REVIEW SPECIAL USE PERMIT ISSUED OCTOBER 7, 2008 FOR PROPERTY LOCATED AT 165 W. 4TH FOR THE PURPOSE OF ADDING ADDITIONAL STORAGE UNITS AT THAT SITE- Dave and Todd Voss are requesting that the Planning Commission review the Special Use Permit that was issued for 165 W. 4th Street on October 7, 2008. They would like to extend that permit to include 185 W. 4th Street so climate controlled storage units could be installed in that building also. Tyson asked if these buildings were all under one roof and Todd answered that they were even though they were different addresses. Todd added that there are actually three addresses because the storefront has its own which is 155 W. 4th Street. Paul asked if they were one building. Todd said they were actually two buildings just under the same roof but there is a door in between them. Tyson mentioned that the original permit and the minutes covered just 165 W. 4th but the legal covers all properties. He asked whether the commission would approve the Special Use Permit for both locations since the original permit legally covered the total property. Paul said from an insured standpoint he sees the property as two separate spaces and recommends that the Planning Commission amend the Special Use Permit to cover all three addresses. MOTION BY Rob Stithem, seconded by Doug Lewis to approve changing the Special Use Permit to include 155 W. 4th, 165 W. 4th and 185 W. 4th.  VOTING AYES: Paul Bailey, Sue Evans, Doug Lewis, Rob Stithem, Jim Malcolm, W.G. Romine. NOES: None. ABSENT: Charles Schwanke, Shelby Barnett, Mark Miller. Vice-Chairman Bailey declared the motion carried.

D. DISCUSSION/ACTION – SET PUBLIC HEARING FOR 9:40 A.M. COUNCIL CHAMBERS 585 N. FRANKLIN AVE. IF NECESSARY- This item will not be needed. The Planning Commission chose to extend the original Special Use Permit to include 155 W. 4th, 165 W. 4th and 185 W. 4th as stated in the legal as one total property.

E. DISCUSSION/ACTION – HOME OCCUPATION APPLICATION FROM GINA CARMAN 810 S. GARFIELD- This is for a new Daycare Home Occupation Permit for Gina Carman. Sean said he has heard of no issues regarding the approval of this request. W.G. mentioned that daycares are a big need in Colby. MOTION BY Jim Malcolm, seconded by Sue Evans to approve the Daycare Home Occupation Permit and recommend it to the Council. VOTING AYES: Paul Bailey, Sue Evans, Doug Lewis, Rob Stithem, Jim Malcolm, W.G. Romine. NOES: None. ABSENT: Charles Schwanke, Shelby Barnett, Mark Miller. Vice-Chairman Bailey declared the motion carried.


REPORTS & DISCUSSIONS:

UPDATE ON PROJECTS

The basement of the Justice Center is almost complete. Electricians and plumbers will start work soon. 

Nutrien Ag Solutions is rapidly moving forward on their new tanks and office space. There is also work being done on the extension of the roads.

McCormick is putting up storage units.

Citizens Health remodel is moving forward.

The foundations at the wind farm are being poured.

Adams Bank and Trust is wrapping up the final work on the drive-up window and the two basement spaces are almost finished.

There are four new homes being built in the Sewell and Dylan Drive area.

Six larger projects are going on.

Plans are being put together on the old donut shop that will be converted into a Chinese restaurant.

Sue reported:

Sue brought up the City/County zoning regulations and comprehensive plan that needs addressed.  She said she will keep bringing it up during the meetings because she feels it’s important to get updated. 


ADJOURNMENT:

MOTION BY W.G. Romine, seconded by Rob Stithem to adjourn the meeting at 10:35 A.M.  VOTING AYES:  Paul Bailey, Sue Evans, Doug Lewis, Rob Stithem, Jim Malcolm, W.G. Romine.  NOES: None.  ABSENT:  Charles Schwanke, Shelby Barnett, Mark Miller.  Vice-Chairman Bailey declared the motion carried.



__________________________________________
Joni L. Ketchum, City Clerk



585 N Franklin Ave • Colby, KS 67701
Ph. 785-460-4400 • Fx. 785-460-4444
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