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City Council Minutes
City Council
Council Chambers

December 5, 2017


The City Council of the City of Colby, Kansas, met in regular session on Tuesday, December 5, 2017, at 5:30 P.M. in the Council Chambers.  The meeting was called to order by Mayor Gary Adrian.


ATTENDANCE:

PRESENT: Mayor Gary Adrian.  Council Members Bruce Hansen, Jake Harper, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt.

ABSENT: Dan Jennings.

ALSO PRESENT:  Tyson McGreer, City Manager; Omar Weber, Public Utilities Director; Gordon Gilbert, Assistant Public Utilities Director; Bob McLemore, Fire Chief; Sean Hankin, Assistant Fire Chief; John Gatz, City Attorney; Mike Albers, Technology Director; Ron Alexander, Police Chief; Debbie Zerr, Finance Director; David Tan, Colby Free Press;  Rick Ress, Municipal Judge; Heather Alwin, City Prosecutor; Autumn Arasmith, David Becker, Thomas County Emergency Management; Joni Ketchum, City Clerk.


AMENDED CONSENT AGENDA:

A. APPROVAL OF MINUTES FOR NOVEMBER 21, 2017 REGULAR MEETING

B. APPROVAL OF PAYROLL TRANSFER ORDINANCE NO. 3436

C. APPROVAL OF PAYROLL ORDINANCE NO. 3437

D. APPROVAL OF GENERAL ORDINANCE NO. 3438

E. APPROVAL OF THE MAYORS APPOINTMENT OF JOE HESKETT TO THE ZONING APPEALS BOARD

F. APPROVAL OF THE MAYORS RE-APPOINTMENT OF PAT MALLORY TO THE ECONOMIC DEVELOPMENT ALLIANCE BOARD

G. APPROVAL OF THE MAYORS RE-APPOINTMENT OF BRUCE HANSEN TO THE COLBY HOUSING AUTHORITY BOARD

H. APPROVAL OF THE MAYORS RE-APPOINTMENT OF MARCIA SCHLAGECK TO THE COLBY HOUSING AUTHORITY BOARD

MOTION BY Sally Jones, seconded by Stan Schmidt to approve the consent agenda as presented. VOTING AYES: Bruce Hansen, Jake Harper, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: Dan Jennings. Mayor Adrian declared the motion carried.


OLD BUSINESS:

None.


NEW BUSINESS:

{PUBLIC HEARING} – FOR THE PURPOSE OF HEARING AND ANSWERING QUESTIONS RELATING TO AMENDING THE 2017 BUDGET- The Public Hearing for the amendment of the 2017 Budget was opened at 5:30 P.M. and with no public comments was closed at 5:31 P.M.

DISCUSSION/ACTION – APPROVAL AND ADOPTION OF THE AMENDMENT OF 2017 BUDGET- MOTION BY Stan Schmidt, seconded by Jerad Johnson to approve and adopt the amendment of the 2017 Budget. VOTING AYES: Bruce Hansen, Jake Harper, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: Dan Jennings. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – ORDINANCE NO. 1587 DESIGNATING TERM OF OFFICE, COMPENSATION, QUALIFICATION AND DUTIES OF THE CITY PROSECUTOR- Tyson told the Council that Heather Alwin would like to continue as the City Prosecutor. There are no changes to the rate or terms from last year. Ron stated that he is very happy with the services Heather has provided. MOTION BY Stan Schmidt, seconded by Bruce Hansen to approve Ordinance No. 1587 designating the term of office, compensation, qualification and duties of the City Prosecutor. VOTING AYES: Bruce Hansen, Jake Harper, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: Dan Jennings. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – ORDINANCE NO. 1588 ADOPTING AND INCORPORATING BY REFERENCE, THE KANSAS MUNICIPAL COURT CODE, K.S.A. 12-4104 THROUGH 12-4602, APPOINTMENT AND TERM OF OFFICE FOR THE MUNICIPAL COURT JUDGE AND THE CLERK OF THE MUNICIPAL COURT- Stan excused himself from the Council table due to a conflict of interest. Tyson explained that the terms for the Municipal Court Judge are staying the same as last year. He added that the Municipal Court Clerk is an hourly employee. Tyson told the Council that he periodically evaluates certain jobs and has included some comparable pay rates from the judge’s peer group in the packet. Bruce stated that Judge Ress does a good job for the City. MOTION BY Bruce Hansen, seconded by Sally Jones to approve Ordinance No. 1588 adopting and incorporating by reference the Kansas Municipal Court Code, K.S.A. 12-4104 through 12-4602, for the appointment and term of office for the Municipal Court Judge. VOTING AYES: Bruce Hansen, Jake Harper, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren. NOES: None. ABSTAINED: Stan Schmidt. ABSENT: Dan Jennings. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – ORDINANCE NO. 1589 DESIGNATING TERM OF OFFICE, COMPENSATION, QUALIFICATIONS AND DUTIES OF THE CITY ATTORNEY- Tyson mentioned that John does a good job as the City Attorney and there will be no changes to the rate or terms of his job for this next year. Mayor Adrian stated that he appreciates all that John does for the City. MOTION BY Sally Jones, seconded by Stan Schmidt to approve Ordinance No. 1589 designating the term of office, compensation, qualifications and duties of the City Attorney. VOTING AYES: Bruce Hansen, Jake Harper, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: Dan Jennings. Mayor Adrian declared the motion carried. 

DISCUSSION/ACTION – SET SPECIAL MEETING FOR YEAR-END BUSINESS FOR DECEMBER 28, 2017 AT 7:30 A.M. IN THE CITY HALL COUNCIL CHAMBERS- MOTION BY Stan Schmidt, seconded by Bruce Hansen to set the special meeting for year-end business for December 28, 2017 at 7:30 A.M. in the Council Chambers. VOTING AYES: Bruce Hansen, Jake Harper, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: Dan Jennings. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – SET SPECIAL MEETING FOR JANUARY 8, 2018 AT 5:30 P.M. IN THE CITY HALL COUNCIL CHAMBERS FOR THE SWEARING IN OF THE FOUR NEWLY ELECTED COUNCIL MEMBERS- MOTION BY Stan Schmidt, seconded by Jerad Johnson to set the special meeting to swear in the newly elected Council members for January 8, 2018 at 5:30 P.M. in the Council Chambers. VOTING AYES: Bruce Hansen, Jake Harper, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: Dan Jennings. Mayor Adrian declared the motion carried.


REPORTS & DISCUSSIONS:

Tyson reported:

The first draft of the Personnel Handbook is done. He along with Pam, Debbie and Joni have reviewed it and might have some changes to bring before the Council for discussion before the final draft is prepared.

Mike Schmader and Sam Mills will be in town tomorrow to conduct a Controls Automation and Engine Generation Study. Tyson stated that he wants Mike to give him a figure because he thinks the engineer’s bid is too high.

He was in mediation yesterday regarding the Farris lawsuit. Both parties signed a mediation agreement.

The library is still looking at long-term plans and how to accomplish those plans for a renovation. The project is approximately $3 million.

The Community Building Committee will meet next week to talk about how they will proceed at this point. The brochures are finished and the survey is ready to be activated.

The concrete bases for the Walking Trail lights will be started soon, weather permitting.

John reported:

He talked about conflict of interest to the Council members and reminded them to step away from the Council table when appropriate.

Mayor reported:

The Legislature has been talking about the tax lid and taking it more seriously at their Governing Body meetings.

Bill reported:

He wanted City crew to know how nice the streets look after the City/County worked together on the project.

Sally reported:

She commented on the items that Roopchan’s have sitting out for sale. Tyson said they will make sure it stays off of the right-of-way.

Stan reported:

He asked how the Stephens salvage area has been. Tyson said it is still looking good.

He said there is a house a block north of his that has several vehicles sitting around with no tags or expired tags. Ron stated that he will put it on their list.


ADJOURNMENT:

MOTION BY Bruce Hansen, seconded by Stan Schmidt to adjourn the meeting at 5:59 P.M.  VOTING AYES:  Bruce Hansen, Jake Harper, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt.  NOES:  None.  ABSENT:  Dan Jennings.  Mayor Adrian declared the motion carried.



__________________________________________
Joni L. Ketchum, City Clerk


585 N Franklin Ave • Colby, KS 67701
Ph. 785-460-4400 • Fx. 785-460-4444
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