May 16, 2017
The City Council of the City of Colby, Kansas, met in regular session on Tuesday, May 16, 2017, at 5:30 P.M. in the Council Chambers. The meeting was called to order by Mayor Gary Adrian.
PRESENT: Mayor Gary Adrian. Council Members Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt.
ABSENT: No Council Members were absent.
ALSO PRESENT: Tyson McGreer, City Manager; Omar Weber, Public Utilities Director; Gordon Gilbert, Assistant Public Utilities Director; Bob McLemore, Fire Chief; John Gatz, City Attorney; Mike Albers, Technology Director; Ron Alexander, Police Chief; David Tan, Colby Free Press; Judy Luedke, Kathy Diederich, Rick Jones, Jody McCain, Colby Housing Authority; Jerol DeBoer, Penco; Joni Ketchum, City Clerk.
A. APPROVAL OF MINUTES FOR MAY 2, 2017 REGULAR MEETING
B. APPROVAL OF PAYROLL ORDINANCE NO. 3404
C. APPROVAL OF GENERAL ORDINANCE NO. 3405
D. REQUEST FROM SWARTZ VETERINARY HOSPITAL FOR THE 4TH ANNUAL COLOR RUN WITH YOUR K-9. STARTING AT DILLON’S PARKING LOT AND CONTINUING ALONG THE WALKING TRAIL ON JUNE 24TH FROM 8:00 A.M. TO 11:00 A.M.
Tyson told the Council that since the Color Run and the Colby Swim Meet were on the same day and the Color Run is to be on the Walking Trail he verified with the Swim board that there would be no problem. MOTION BY Dan Jennings, seconded by Stan Schmidt to approve the consent agenda as presented. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.
DISCUSSION/ACTION – JUDY LUEDKE – HOUSING AUTHORITY – PILOT – PAYMENT IN LIEU OF TAXES REPAYMENT- Tyson updated the Council regarding the budget for the Colby Housing Authority. He explained that as of right now they have put in a $20,000.00 income for that line item. So far, it seems that it should work into the budget without any major cuts to any other funds. Tyson added that this is based on assumption, as the City will not get any figures from the County until June. Sally asked what the Housing Authority paid in the past and Tyson told her that it was around $35,000.00. He asked Judy if reducing the payment will help her budget and she told him it would. Stan stated that he does not want to see any other fund be cut just to reduce this item. Tyson said they would discuss this further during the budget work session.
DISCUSSION/ACTION – REVIEW RESULTS OF BIDS ON KDOT KLINK PROJECT NO. 25-97 U0751-01 FOR RESURFACING OF K-25 HIGHWAY FROM I-70 RIGHT OF WAY TO COLLEGE DRIVE- Tyson explained to the Council that the one bid the City received from McCormick Excavation in the amount of $722,355.89 for the resurfacing of K-25 came in way above the estimate. Jerol DeBoer from Penco went back and got a second bid from McCormick’s for $696,146.63 that did reduce the price on the millings, which will save a little. Originally, they would mill and immediately do an overlay but with the reduction the overlay would be postponed approximately 5 days and the millings would be reduced down to 5 inches of asphalt. Jerol told the Council that this would shut down the lanes for a shorter period. Tyson said they could either accept the bid and move forward or shorten the distance for the resurfacing to an acceptable amount. Staff recommends the reduced milling price over shortening the project and the Council agreed. MOTION BY Stan Schmidt, seconded by Dan Jennings to approve the bid from McCormick Excavation in the amount of $696,146.63. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.
DISCUSSION/ACTION – REVIEW BIDS FOR REMOVAL AND REPLACEMENT OF FOUR INTERSECTION VALLEYS ALONG 4TH STREET- The following two bids were received for the removal and replacement of four intersection valleys along Fourth Street:
Weigel Concrete LLC…………………………………………………… $34,000.00
Stephens Construction, Inc……………………………………………. $46,800.00
Tyson said he and staff have reviewed the proposals and he had Jerol look them over also. He added that the funds for this project would come from the Special Street Fund. Stan asked when they would start on this project and Omar said pretty quickly since they want it done before school starts in August. MOTION BY Sally Jones, seconded by Stan Schmidt to approve the proposal from Weigel Concrete LLC in the amount of $34,000.00. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.
DISCUSSION/ACTION – RON ALEXANDER – REPLACEMENT OF 2011 CHEVY TAHOE PATROL VEHICLE- Tyson directed the Council members’ attention to the memo from Ron that was in the packet regarding the possible replacement of the 2011 Chevy Tahoe K-9 vehicle. This unit was scheduled to be replaced in 2018. He said there are two options, we fix the vehicle and use it for another year or replace it a year early and sell it for what we can get out of it. Ron stated that the Tahoe has engine issues and they have put quite a bit of money in it already. He feels it would be a waste of funds to repair it to possibly only break even in the cost of repairs. Ron suggested purchasing another KHP fleet vehicle and would like the Council’s input and approval. He said KHP Fleet Sales have several options for a Dodge Charger that range in price from $19,250.00 to $20,500.00. The funds to purchase the used vehicle would come from the Law Enforcement Trust Fund. After some discussion, the Council chose to approve letting Ron purchase another used vehicle and selling the Tahoe for what he could get out of it. MOTION BY Dan Jennings, seconded by Jerad Johnson to let Ron check into a used vehicle from KHP Fleet Sales and approve the purchase of a vehicle between $19,250.00 and $20,500.00. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.
DISCUSSION/ACTION – RECOMMENDATION ON SELECTION OF ARCHITECT SERVICES FOR RENOVATION OF COMMUNITY RECREATION CENTER- Tyson reported that all four candidates were good and it was difficult for him and the committee to choose an architect for the possible renovation of the Community Building. After much discussion, the committee chose LK Architecture and would like to recommend to the Council that they begin negotiations with them. Stan said that they had just a little edge over the other three candidates. Mayor Adrian stated that they were very enthusiastic and had a lot of experience. Tyson told the Council that it would be a long process as there are many options to go over and lots of potential for the renovation. Mayor Adrian added that they would hold community meetings to get input from the public on what they are looking for at the Community Building. He reported that they were told that the existing building’s core is in very good shape, although there are several code issues that will have to be addressed. Tyson said it is going to come down to funding but there are some changes that will have to be made and hopefully ones that we want to make also.
REPORTS & DISCUSSIONS:
There will be a KDOT meeting at 3:15 tomorrow to go over the two applications that have been submitted to them. He said the priority is finishing the Range project.
The filing deadline for Council elections is June 1st.
Discussion on the possible Yield/Stop sign on Williams and Sewell. Jerol recommends a Yield sign if anything. The Council chose to leave the intersection as it is right now.
The Airport meeting has been moved to June 6th since he will be out of the office on June 5th.
The City has received a grant for new mulch at Fike Park. KDOT will pay 50% of the cost.
He asked if there were any plans for the property owned by Bainter between the Walking Trail and the apartments. Tyson said the last conversation was in regards to the need for some sort of storm drain to be built and after that, the conversation got dropped. Mr. Bainter originally had plans to build homes in that area but has since concentrated on the homes south of Dillons.
MOTION BY Bruce Hansen, seconded by Dan Jennings to adjourn the meeting at 6:30 P.M. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Jerad Johnson, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.
Joni L. Ketchum, City Clerk