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City Council Minutes
City Council
Council Chambers

March 7, 2017


The City Council of the City of Colby, Kansas, met in regular session on Tuesday, March 7, 2017, at 5:30 P.M. in the Council Chambers.  The meeting was called to order by Mayor Gary Adrian.


ATTENDANCE:

PRESENT: Mayor Gary Adrian.  Council Members Bruce Hansen, Jake Harper, Dan Jennings, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt.

ABSENT: No Council Members were absent.

ALSO PRESENT:  Tyson McGreer, City Manager; Omar Weber, Public Utilities Director; Gordon Gilbert, Assistant Public Utilities Director; Sean Hankin, Assistant Fire Chief; John Gatz, City Attorney; Mike Albers, Technology Director; Ron Alexander, Police Chief; Bobby Fossum, Community Building/Recreation Director; Debbie Zerr, Finance Director; Jan Barnum, Boy Scout Leader; David Tan, Colby Free Press; Jeff Koel, Tracey Griffin, Great Oasis Cook Off Board; Joni Ketchum, City Clerk.


CONSENT AGENDA:

A. APPROVAL OF MINUTES FOR FEBRUARY 21, 2017 REGULAR MEETING

B. APPROVAL OF PAYROLL WARRANT ORDINANCE NO. 3391

C. APPROVAL OF PAYROLL ORDINANCE NO. 3392

D. APPROVAL OF GENERAL ORDINANCE NO. 3393

E. APPOINTMENT TO THE BOARD OF ZONING APPEALS OF MARK SCHWARZ, 3-YEAR TERM THROUGH APRIL 30, 2020


OLD BUSINESS:

DISCUSSION/ACTION – REQUEST FROM GREAT OASIS COOK OFF BOARD OF DIRECTORS TO ALLOW THE CLOSURE OF EAST WILLOW STREET FROM WHISTLE STOP RV PARK TO COUNTRY CLUB DRIVE FOR THE APRIL 29TH EVENT- Jeff Koel and Tracey Griffin from the Great Oasis Cook Off Board were present requesting that the Council rethink allowing the closure of East Willow Street. Previously they were asking to have the road closed from Thursday, April 27th until Sunday, April 30th and are now requesting that it be closed from 8:00 P.M. on Friday, April 28th until midnight on Saturday, April 29th. Their main concern is public safety and they plan to shuttle people from Walmart, the high school or the pool parking lot so there will be no traffic around the cook off area. The Lions Club members will be monitoring the road closure and Willow Street will only be used as a walkway unless the weather is bad. Stan asked Ron what he thought about closing the road. Ron stated that he was not thrilled about closing a busy public road especially if emergency vehicles needed to get through. Bruce asked if an ambulance will be available and Jeff said they would have one on Saturday after the event has been opened to the public. After more discussion, it was suggested to close the road from 10:00 A.M. on Saturday morning until midnight if the weather is good and have plenty of signs posted warning of the road closure. If the weather is bad like it was last year, they will park the contestants’ vehicles along the south side of Willow Street. Sean encouraged the board to have plenty of fire extinguishers available. Jeff told the Council that there will be a water truck on the premises and the contestants keep extinguishers around their areas. Jake asked if this would be the permanent place for the cook off every year. Jeff answered that it will be at this point. MOTION BY Dan Jennings, seconded by Bill Mariman to allow the closure of Willow Street from Whistle Stop to Country Club Drive from 10:00 A.M. on Saturday, April 29th until midnight on Saturday unless there is inclement weather. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.


NEW BUSINESS:

DISCUSSION/ACTION – JAN BARNUM REQUESTS THE USE OF FERGUSON PARK FOR BOY SCOUT CAMP OUT AND CUB SCOUT FUN DAY AT THE AIRPORT APRIL 21 – 23, 2017- Tyson mentioned that Jan Barnum talked to Mark Ostmeyer and got his permission to hold a Cub Scout Fun Day at the airport April 21 – 23, 2017. Jan told the Council that they would have BB guns and archery at the Trap Club for the young scouts under the supervision of older scouts. She added that 50-60 scouts would be camping at Ferguson Park. MOTION BY Dan Jennings, seconded by Stan Schmidt to approve the request by Jan Barnum for a Boy Scout Camp Out at Ferguson Park and a Cub Scout Fun Day at the airport April 21-23, 2017. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – BLUE CROSS/BLUE SHIELD INSURANCE GROUP REFUND 2016- Tyson told the Council that the City received a refund check in the amount of $108,313.83 from Blue Cross/Blue Shield for the 2016/2017 plan year. A refund was also received last year. He mentioned that he would like to reimburse the employees their 30% that they pay in like they did last year and the employer’s portion will go back into the employee benefits fund for future premium payments. MOTION BY Stan Schmidt, seconded by Dan Jennings to approve distributing 30% of the refund from Blue Cross/Blue Shield back to the participating employees. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – APPROVAL OF APPLICATION SUBMISSION FOR KDOT CITY CONNECTING LINK IMPROVEMENT (CCLIP) 2019 – 2020 RESURFACING PROJECT- Tyson explained that this application is for a KDOT mill and overlay project on Range Avenue from the Villa High bridge to Fourth Street for 2019-2020. The current project on Range Avenue from I-70 to the Villa High bridge has yet to be approved for bidding, but Tyson said he wanted to get this second application in for the remainder of the project ahead of time. MOTION BY Stan Schmidt, seconded by Dan Jennings to approve the KDOT application for the City Connecting Link Improvement (CCLIP) 2019-2020 resurfacing project. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – APPROVAL OF APPLICATION SUBMISSION FOR KDOT CITY CONNECTING LINK IMPROVEMENT (CCLIP) 2019 – 2020 RESURFACING PROJECT- Tyson told the Council that this application is for the outside two lanes on West Highway 24 for the KDOT City Connecting Link Improvement (CCLIP) 2019-2020 resurfacing project. The option that was included in the packet is to replace the outside driving lanes only and not the curb and gutter. Tyson explained that this is due to the amount we are able to apply for through KDOT and there would not be enough money to complete the road, curb and gutter. Another option is to resurface the road, curb and gutter but it would only take us about halfway on West Fourth Street. If we did the first option of just the driving lanes, the City would be responsible to eventually take care of the curb and gutter for a cost of $200,000 to $250,000, which would come out of the Special Street Fund. Dan stated that it makes more sense to go as far as we can with the driving lanes and do the gutter pans at a later date. Omar said he would rather get the driving lanes finished. MOTION BY Dan Jennings, seconded by Stan Schmidt to approve applying for the grant to resurface the outside driving lanes on West Fourth Street. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.

DISCUSSION/ACTION – APPLICATION FOR PERMIT TO SERVE CEREAL MALT BEVERAGES AT THE COMMUNITY BUILDING – SCOTT MCDONALD/MATT LUDWICK – MMA – MARCH 25, 2017- Tyson let the Council know that Scott McDonald and Matt Ludwick are requesting approval to sell beer at the MMA event again this year. He added that there were no issues last year and recommends approving this request. MOTION BY Sally Jones, seconded by Dan Jennings to approve the request to serve cereal malt beverages at the Community Building for the MMA event on March 25, 2017. VOTING AYES: Bruce Hansen, Jake Harper, Dan Jennings, Sally Jones, Bill Mariman, Shari Oren, Stan Schmidt. NOES: None. ABSENT: None. Mayor Adrian declared the motion carried.


REPORTS & DISCUSSIONS:

Tyson reported:

The Chamber Banquet is March 31st. He and Gary were the only ones going at this point. Sally said she was interested in attending.

He encouraged the Council to attend the presentation on “Poverty In Our Community” at the library. 

The City is looking at options on the LED lighting for downtown. 

Two can openers for the Community Building have been ordered and we are looking for options for a garbage disposal.

Mayor reported:

The State Budget had been vetoed.


2018 BUDGET WORKSHOP

Staff discussed the 2018 Budget with no action taken.


Shari Oren left the meeting at 7:00 P.M.


ADJOURNMENT:

MOTION BY Dan Jennings, seconded by Stan Schmidt to adjourn the meeting at 7:59 P.M.  VOTING AYES:  Bruce Hansen, Jake Harper, Dan Jennings, Sally Jones, Bill Mariman, Stan Schmidt.  NOES:  None.  ABSENT:  None.  Mayor Adrian declared the motion carried.



__________________________________________
Joni L. Ketchum, City Clerk


585 N Franklin Ave • Colby, KS 67701
Ph. 785-460-4400 • Fx. 785-460-4444
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